How to get more productive?
Some people are proud of themselves because they are working a lot, because they do many overtime hours or because they can deliver many results. But are they directly productive for this reason? I guess you know the answer - they are just hard and motivated workers. So, what’s the key to get productive and why should we all have this goal?
Getting more productive with GTD…
Well, there are many reasons why we all should be productive. People who work productively feel less stressed, achieve faster and better results, are more successful at work and have a better work-life balance. The main point why they doesn’t reach this well work-life balance is, that they can’t set priorities. They are losing the focus and get lost in unimportant tasks. Therefore, they get into time trouble and have a lot of stress. The worst-case scenario is a following burnout!
If you now are willing to get a more productive person, let’s have a look at some specific hints that may help you to reach this goal. Here is a simple strategy with tips you can convert directly. The GTD-System (“Getting Things Done”). This method was invented by David Allen and it should minimize the number of tasks. One tool of this system is a classical To-Do-List so that you in general know what tasks you have to do. Then you can bring them into a useful order.
It also includes the opposite of this tool: A Not-To-Do-List where you can notice all the things that have taken your time unnecessary before. Perhaps there are some tasks that you can delegate to other people. You have to learn to say “No!” to concentrate on the main tasks that are important.
Allen also is an advocate of lists for projects and ideas. With these lists, you can have an overview about the current status of all your projects and the status which shows you all the new ideas you want to include to your daily business, or even ideas you want to include in your life. For those two lists, it’s a good idea to purchase a notice book that you carry with you all the time. If you suddenly have an idea you can write it down - if you’re on the way and get an invitation to an event you can write it down…
In this book, it’s also useful to integrate a calendar to have a good overview of what’s important and when you have your daily appointments. But you don’t necessarily have to list these appointments in your notice book, you can also use your calendar in your phone – but keep it with you all the time!
At the beginning, it may be unaccustomed to stick to all these methods and maybe you will rather lose some time first. But in the long run, it's going to pay off for sure.